Our Financial Services team has many years of experience in supporting maintained schools to meet their financial management and planning responsibilities.

    Services can be tailored to ensure that a school is compliant with their local authority requirement.

    Schools can either opt for regular support contracts or pay-as-you-use services. Our team can either deliver a full bursar service or work with your school’s finance staff to ensure that reporting and management responsibilities are met.

    For further information on any of the services listed here, contact us on 01438 843299 or email fss.admin@hertsforlearning.co.uk

     

    A fully managed financial reporting solution delivered for schools by a strong, expert team

    The full bursar service provides complete financial reporting and budget monitoring services to support strategic financial management, ensuring schools remain compliant with their reporting responsibilities.

    The full bursar service includes:

    • provision of a financial accounting system, managed by HfL (currently either RM Finance or FMS6), including unlimited helpline support
    • posting of transactions to the school’s finance system
    • monthly systems reconciliation to ensure data integrity
    • production of a budget monitor
    • a liaison meeting to explain and inform on the school’s current and expected
    • financial performance against their financial plan
    • completion of year-end financial statements, termly forecasts and capital returns for Hertfordshire County Council

    HfL also provides bursar support for school fund accounts. For this please see the Fund Account Bookkeeping service.

     

    The pricing will depend on hours used; for a personalised quotation, please contact us on 01438 843299.

    Our FSS advisor is highly experienced and realistic. She gives practical advice and supports us in running a healthy and sustainable budget.

    Headteacher, Hertfordshire School

     

     

    Providing schools the flexibility to complete their own financial processing, supported by HfL’s expert Financial Services team

    The Enhanced Bursar service is offered to schools that wish to carry out routine financial processing, but require additional support in meeting reporting and budget
    monitoring requirements.

    The service allows school staff to take responsibility for posting transactions and completing bank reconciliations whilst benefiting from a monthly visit from a member of HfL’s Financial Services team to report their financial position.

    The visit includes:

    • monthly budget monitor
    • a liaison meeting to explain and inform current and expected performance against
    • the financial plan
    • year-end reporting and termly forecast submissions to Hertfordshire County Council
    • monthly system reconciliation to ensure system integrity

    The pricing will depend on hours used; for a personalised quotation, please contact us on 01438 843299.

    Fully managed service to support finance teams to meet the school’s reporting responsibilities and to keep up to date on developments affecting school finances.

    The service comprises a regular liaison visit to complete the termly forecast, with a dedicated visit at the end of the year to complete year-end financial statements. This can be bespoked to a school’s individual requirements.

    The service includes:

    • three consultancy visits per year to complete termly forecast returns and
    • year-end financial statements
    • systems reconciliation to ensure data integrity
    • preparation of reports for submission to Hertfordshire County Council
    • a liaison meeting with one of HfL’s experienced team to review the school’s financial information

    The pricing will depend on hours used; for a personalised quotation, please contact us on 01438 843299.

    A termly visit to support and complement your finance and office team to meet your financial reporting requirements with year-end reporting assistance.

    A comprehensive support service for finance teams to meet the school’s reporting responsibilities and to keep up to date on developments affecting school finances.
    The service comprises a regular liaison visit to complete the termly forecast, with the option for a member of the school’s finance team to attend a workshop and complete their year-end financial statements in a supported environment.

    The service includes:

    •  two consultancy visits per year to complete termly forecast returns
    • invitation to attend a year-end workshop, led by HfL’s experienced Financial Services team, to complete the school’s year-end accounts

    The pricing will depend on hours used; for a personalised quotation, please contact us on 01438 843299.

    Bespoke support with the provision of financial reporting systems, and unlimited helpline access and guidance throughout the year

    This service offers the provision of financial accounting software, currently RM Finance or FMS6, which is compliant with Hertfordshire County Council’s reporting requirements and provides support for school staff with managing them.

    The service includes:

    •  unlimited access to HfL’s Helpline Support which is run by a team of experts
    •  frequent bulletins throughout the financial year detailing regular and new tasks to be completed

    This service is included as part of the Full Bursar Service (Plan A).

     

    The pricing will depend on hours used; for a personalised quotation, please contact us on 01438 843299.

     

    Provision of financial planning software and guidance on providing school budgets and medium-term plans ready for scrutiny and approval by governing bodies. The service also includes a mid-year update to support early budget planning.

    This complete cloud-based solution provides:

    • a secure tool for building budget plans, pre-populated with information on inflation, income and pay
    • access to research conducted by HfL containing key financial information and how this may affect schools
    • regular bulletins throughout the academic year to support in the preparation and construction of effective financial plans
    • information and guidance on forecasting, horizon scanning and financial matters affecting schools e.g. inflation and funding

    The pricing will depend on hours used; for a personalised quotation, please contact us on 01438 843299.

    The Financial Services team are experts in education finance and how it affects school’s strategic planning, helping convert strategic plans into robust financial plans.

    The team support schools to create an annual budget and medium-term plan. The team fully understand that a robust budget which supports individual plans, is not only key planning tool, but essential in maintaining financial control. The team are also able to support scenario planning for special projects or specific issues. The experience, knowledge and flexibility within the team means, whatever a school’s situation and experience in financial planning the Financial Services team can help.

    Thank you so much for the two days you have spent drafting our school & CC budgets. I am so grateful for your patience and endurance in getting us to a viable position with so many unknowns and ‘curve balls’ that presented themselves. Your experience and expertise really is an asset for us with our complexities and integration.
    Headteacher, Hertfordshire school

    In addition to regular service options, our team offers a number of pay‑as‑you‑use services, including:

    • emergency bursar cover
    • training for staff and governors
    • audit and independent examination of school fund accounts
    • set-up of financial management systems
    • financial management system health checks, to ensure that the system is working correctly and reconciles

    The Financial Services team is also able to offer bespoke service plans, based on individual school needs, whether in our out of Hertfordshire. For further information please contact us so that we can discuss further.

    This service supports academy trusts to manage change effectively and challenge current thinking to ensure the new trusts flourishes financially.

    Working with schools to support the preparation and implementation of new financial policies and procedures for schools going from maintained to SAT as well as SAT to MAT.

    The pricing will depend on hours used; for a personalised quotation, please contact us on 01438 843299.

    Complete bookkeeping service for school fund accounts

    The service will ensure that schools are keeping their fund accounts up to date and completed by posting monthly transactions and that their finance system is reconciled.

    The service includes:

    •  posting of transactions
    •  reconciliation of systems and fund bank accounts

    This service is an addition to HfL’s other financial services which relate to the school’s public (general) account.

    Financial Services have been truly excellent in their patience and knowledge at a time when we have had a change of staffing (at the worst possible time of year!).
    We have increased our level of support due to the quality received to date.

    Hertfordshire primary school

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